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AP Assistant

Job Title: AP Assistant
Contract Type: permanent
Location: West London, London
Salary: £22000 - £25000 per annum
REF: SM 181017_1509119875
Contact Name: Stephen McCarthy
Contact Email:
Job Published: about 1 year ago

Job Description

Our client, an instantly recognisable brand with head offices in West London are looking to source an AP Assistant to join their dynamic team.

Key Responsibilities:
-To ensure that POs are raised in accordance with authorised budgets for all Head Office departments, checking them against CAPEX or OPEX codes
-To ensure that the POs are linked to the correct suppliers to ensure correct suppliers are paid
-To ensure that the POs have the correct description populated and that the descriptions ties in to the invoice, to ensure more accurate P&L reporting
-To ensure that once the POs are raised it is either emailed, fax or sent out to the supplier to quote on the invoices sent into the Vue Finance team
-Maintaining PO KPI report
-To liaise and communicate to all authorisers outstanding POs for authorisation, and ensure these requests are followed up
-To work closely with the PO requestors to receipt the POs in line with month end procedures to ensure it accurately reflects when the goods or services has been delivered or received (to ensure accurate accruals)
-Training Head Office staff in use of Agresso for PO raising, authorising and receipting
-To work closely with the Management Accounts team to understand the importance of delivery dates on POs as well as receipting as this impacts accruals and to ensure CAPEX purchases are coded in accordance with the company's fixed asset policy
-To ensure POs are maintained to run accurate accruals
-To work closely with the Accounts Payable Team to ensure that the old outstanding invoices are followed through the correct PO process procedures
-To compile and distribute the PO Analysis to all departments and maintain the POs
-PO Maintenance: To ensure supplier statements are reconciled and old POs are terminated
-Ad hoc processing
-Deal with queries from both internal and external customers (Including Suppliers and Head Office departments)
-Ensure that Supplier, internal customer satisfaction is the number one priority when dealing with queries either verbally or in the written form
-Ensure that suppliers and internal customers receive friendly, consistent and personalised service at all times

The ideal candidate must have previous experience in a similar fast paced, high-volume environment. Strong experience in processing invoices will be essential and this would suit an individual who can work as part of a fast-paced finance team.

AGY - Vitae Financial Recruitment
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