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Office Administrator

Job Title: Office Administrator
Contract Type: permanent
Location: Acton
Industry:
Salary: £20000 - £24000 per annum
Start Date: ASAP
REF: 240922ATC_1664057075
Contact Name: Jason Mitchell
Contact Email: jason.mitchell@vitaefr.com
Job Published: 2 months ago

Job Description

Office Administrator
Acton, London (Office-based)
£20,000 - £24,000

Our client a luxury Interiors Workshop with a stellar reputation in its particular field is looking for an Office Administrator to join its dedicated team.

This role requires a motivated and hard-working individual to assist with various aspects of the daily running of the business. This role is ideal for a graduate or individual wanting to develop their career in the Interior Design Industry.

The successful candidate must be highly organised and proactive. You will be supporting the Directors and Project Managers in the delivery of projects from procurement to installation. This is a very busy role with frequently changing priorities requiring a strict methodical and structured approach, with a high level of detail. Good communication skills to ensure smooth running of the office.

Administrative Duties:
* Phones - answer all phone calls and take messages - good communication skills and a clear, confident telephone manor are imperative
* Door - answer the door - taking in all deliveries/ ensuring if suppliers/ clients visit they sign in
* Client Meetings - preparing teas/ coffees
* Couriers/Shipments - book all couriers as and when required - making sure Delivery/
* Collection/Shipment notes and documents are prepared prior to goods leaving the factory
* Office Supplies - make sure office supplies are fully stocked/ as well as general workshop supplies - toilet roll, soap etc…
* Post - make sure post is open/ stamped and given to correct Office Member
* Press - make sure all press is uploaded as required
* Workshop Inventories
* Travel - book company travel requirements

Project Assistant Duties:
* Assist with daily Project administration (under instruction from the Project Manager) - WIPs, FMS, CDMS, POMS - must be confident using excel
* Purchase Orders - manage all purchase orders as instructed - making sure you follow the companies Purchase Order Process and forming strong working relationships with suppliers/ managing budgets - close eye to detail is critical
* Help source FF&E items for new projects
* Supplier Directory - building relationships with suppliers and adding all new suppliers to the company Supplier Database
* Fabrics/ Trims - book in all fabrics daily following the Booking In Process

The ideal candidate will have 1-2 years of experience within a similar role. You will be well organised with good analytical skills and the ability to work independently with initiative. The role offers great opportunities for career and salary progression for the right candidate.

This is a full time position working Monday-Friday 8am-5pm

The position is office based only

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